Friday, October 4, 2013

Learn How To Delay Or Schedule Email Delivery On Outlook 2010

Have you ever been in a situation where you wished you could undo sending one particular email? Or perhaps you have an email you want delivered on a schedule rather than sending it immediately. In either case, Outlook 2010 makes it simple as long as you know where Microsoft has tucked away the feature.  Good news for you, here we are to show you how to defer or schedule an email in Microsoft Outlook. Read on to know more about Microsoft Outlook and how the process is done.

  • Launch Outlook 2010 and click New E-mail to compose a new message.
  • In the new message, click the Options ribbon and then click Delay Delivery.
  • Under the Delivery Options heading, check Do not deliver before: and then select a date and time that you would like the email to be delivered on.  When finished, click Close. That covers delivery of a single item in Outlook.
  • In Outlook 2010, click File, then Info and then click the Manage Rules & Alerts button at the bottom.
  • The Rules and Alerts window should pop-up.  Click New Rule.
  • In the Rules Wizard that appears under Start from a blank rule, click Apply rule on messages I send.  Then click the Next button.
  • You will now be taken to the next window where you don’t have to do anything.  Simply click Next and skip it entirely.
  • Because we selected no conditions, Outlook will prompt to apply the rule to every message sent from it.  Click Yes to confirm this option.
  • Now you need to select an action. You can set to defer delivery by a number of minutes.  Select the checkbox for Defer delivery by a number of minutes. Scroll down and click on the blue link written as “a number of” which will bring up the Deferred Delivery dialog box. Type in the number of minutes you would like Outlook to wait before sending emails. Once you’ve entered this, click OK and then Next.
  • Next, we will choose exceptions.  To make sure that high priority emails get through, we need to select the checkbox for “except if it is marked as importance”. Now go down to the bottom and click the blue link written as “importance” and select High from the dropdown box.  Once done, click OK and then Next.
  • In the window that appears, under “Step 1:”, type in a name for your Outlook send undo / delay delivery rule.  Once you’ve done that, leave everything as it is and click Finish.
Once these few steps are executed, Outlook will be set up to delay / defer delivery of every single email you send, unless the email is marked as High priority. This will allow you to undo any emails and fetch you time to review mails before you send them. If you want to know more about Microsoft Outlook and its features, go through the Outlook help menu and learn more tips.

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